LAST UPDATED ON: February 20th, 2024.

Welcome to Mindoo AI LTD’s Privacy Notice

Mindoo AI LTD, a recruitment agency specializing in permanent employment vacancies, prioritizes the protection of your personal information and is committed to maintaining the highest standards of privacy and security. This policy outlines how we collect, use, share, and protect your data when you visit our website or interact with us through other channels.

Types of Information Collected

We may collect various types of personal information to facilitate our recruitment processes, including but not limited to:

• Names
• Contact details (such as email addresses, phone numbers, and postal addresses)
• Curriculum vitae (CVs)
• Employment history
• Educational background
• Skills and qualifications

Methods of Collection

We collect personal information through various methods, including:

• Online forms completed on our website
• Email inquiries and communications
• Submission of CVs or job applications
• Phone or in-person interviews
• Cookies and similar tracking technologies when you visit our website

Purposes of Data Collection

We collect personal information for the following purposes:

• Assessing job applications and suitability for job roles
• Matching candidates with suitable job opportunities
• Communicating with clients and candidates regarding job placements and recruitment services
• Providing updates on industry trends, job market insights, and career advice
• Improving our recruitment processes and services

Legal Basis for Processing

Our processing of personal data is based on one or more of the following legal grounds, as required by the UK General Data Protection Regulation (UK GDPR):

• Consent provided by the data subject
• Legitimate interests pursued by Mindoo AI LTD or a third party
• Compliance with legal obligations
• Performance of a contract with the data subject or to take steps at the data subject’s request before entering into a contract

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law. The retention periods vary depending on the nature of the information and the purposes for which it is processed.

• Retention Periods: Detailed retention periods for different types of data are available upon request. Please contact our Data Protection Officer for more information.

Data Sharing

We may share personal information with third parties under specific circumstances, including but not limited to:

• Clients seeking to fill job vacancies, based on the relevance of candidates to specific roles and with the consent of the candidates
• Other recruitment agencies involved in collaborative recruitment efforts, with the consent of the candidates
• Background check providers for pre-employment screening purposes, with the consent of the candidates
• Service providers assisting us in delivering recruitment services, under strict contractual agreements and with measures in place to ensure data security and confidentiality

Data Security Measures

We have implemented robust technical and organizational measures to safeguard personal information against unauthorized access, disclosure, alteration, or destruction. These measures include:

• Strong encryption protocols for data transmission and storage
• Regular security assessments and audits to identify and address vulnerabilities
• Access controls and authentication mechanisms to restrict unauthorized access
• Ongoing staff training on data protection best practices and compliance with security policies and procedures

Data Subject Rights

Under data protection laws, individuals have certain rights regarding their personal data. To exercise these rights or for any inquiries regarding personal data, individuals can contact our Data Protection Officer using the details provided below.

• Data Subject Rights: Detailed information on how to exercise your rights, including the process for submitting data subject access requests (DSARs), can be found on our website or by contacting our Data Protection Officer.

Cookie Policy

For information on how we use cookies and similar tracking technologies, please refer to our separate Cookie Policy.

Changes to the Privacy Policy

We reserve the right to update this privacy policy to reflect changes in our practices or legal requirements. Any updates will be posted on our website with the effective date of the revised policy.

Contact Information

If you have any questions, concerns, or requests regarding this privacy policy or the handling of your personal information, please contact us at:

Mindoo AI LTD
71-75 Shelton Street
Covent Garden
London
WC2H 9JQ
E-mail: office@mindooai.com
Phone: 0203 879 1748

Data Protection Officer:

Mr Nikola Cosovic
71-75 Shelton Street
Covent Garden
LONDON
WC2H 9JQ
Email: nick@mindooai.com

Thank you for entrusting Mindoo AI LTD Recruitment Agency with your personal information. We are committed to protecting your privacy and ensuring the security of your data.